Once the project enters the signing-stage, we need to collect all the documentation from contracts, terms, schedules, financials in the various life-cycles and enable seamless signing in order for the project managers to know what is agreed. These need to be centrally available, easily assessable and clear as to their state, so no-one misses critical documents.
Once the handover to the project team is complete, that team must manage delivery, variations, non-conformance, invoicing, budgets and overall good governance of the project. We also need to be mindful that good documentation will protect the business against clawbacks in the later stages of the project.
Good Governance standards ensure the team documents instructions, variations and daily communications that impact project performance and delivery–items which could be long forgotten two years later as the project finalises.
This governance documentation provides an asset to report to the client/ builder, detailing all the changes and variations through the project. This ensures we limit the risk towards the end as it’s clear your project is well documented, which in turn limits the clawback.